As soon as practicable after both parties to an application have agreed to participate in a mediation conference or conciliation conference, the Commissioner must:
(a) decide who will be the convenor for the conference; and
(b) fix a time and place for the conference; and
(c) give the parties a notice that includes the following information:
(i) the time and place at which the conference is to be held;
(ii) the matters mentioned in this Part about the purpose of, and attendance at, the conference;
(iii) any other relevant information.