SCHEDULE 3 - Requirements in relation to Ward Narcotic Substances Register

Regulation 29

PART 1 - Form of Ward Narcotic Substances Register

Form

PART 2 - Rules for keeping Ward Narcotic Substances Register

1.    Interpretation

(1) In this Schedule –

narcotic substance , when used in relation to a register, means the narcotic substance to which that register relates;

register means a ward narcotic substances register.

(2) In respect of a register, a reference in this Schedule to a space by a letter or to a column by a number is a reference to the space so lettered or to the column so numbered, as the case may be, in the form of the register contained in Part 1 of this Schedule.

(3) For the purposes of this Schedule, in respect of a register –

(a) a narcotic substance is taken to be in the possession of a person if it is in the possession of another person acting as the person's servant and under the person's orders; and

(b) a narcotic substance that is in a medical institution is taken, unless it is in the possession of the authorised dispenser at that institution, to be in the possession of the person in charge of that institution; and

(c) a narcotic substance is taken to have been acquired where it is delivered, received or otherwise comes into the possession of the person required to keep the register; and

(d) a narcotic substance is taken to have been disposed of if, being in the possession of the person required to keep the register –

(i) it is supplied to some person other than a person acting as the person's servant and under the person's orders; or

(ii) it is administered to any person; or

(iii) it is destroyed or is converted or made up into another substance, whether or not that substance is a narcotic substance.

(4) Without prejudice to the operation of subclause (3) , where a narcotic substance that is in the possession of an authorised dispenser is supplied for the purpose of being kept or used elsewhere than in the dispensary at the medical institution of which he or she is the authorised dispenser, that narcotic substance is taken, for the purposes of the register required to be kept by the authorised dispenser, to be disposed of.

(5) Without prejudice to the operation of subclause (3) , where a narcotic substance is transferred from the ward in respect of which a register is kept to another ward in respect of which another register is kept, that narcotic substance is taken, for the purposes of the register first mentioned, to be disposed of, and for the purposes of the register second mentioned, to be acquired.

2.    Provisions relating to names and addresses

Where a register is required to be kept under regulation 29 , there are to be inserted in space (a) the name of the medical institution to which the register relates, the address of the institution, and a sufficient description of the ward or other room containing the enclosure to which the register relates.

3.    Name of narcotic substance

There is to be inserted in space (b) the name of the narcotic substance to which the register relates.

4.    Particulars to be inserted when narcotic substance acquired

Where any narcotic substance is acquired, the following are to be inserted in the register:

(a) in column (1), the date on which it was acquired;

(b) in column (2), a sufficient indication of the means by which it was acquired, whether by way of purchase, dispensing or otherwise;

(c) in column (3), the name of the person, or a sufficient indication of the source, from whom or from which it was acquired;

(d) in column (4), the amount acquired;

(e) in column (5), the signature of the person making the entry or on whose instructions it is made.

5.    Particulars to be inserted when narcotic substance disposed of, &c.

(1) Where any narcotic substance is disposed of, the following are to be inserted in the register:

(a) in column (6), the date on which it was disposed of;

(b) in column (7), the amount disposed of;

(c) in column (8) –

(i) if it was administered to a person, a sufficient indication of the means by which it was administered; or

(ii) if it was destroyed or lost, a sufficient indication that it was destroyed or lost;

(d) where the drug is supplied for administration to a person, in column (9), the name of that person;

(e) in column (11), the signature of the person by whom the drug was disposed of.

(2) Where a narcotic substance is administered to a person and the nature or the amount of the narcotic substance so administered is checked by a person other than the person by whom it was administered, that other person is to insert his or her initials in column (10) against the entry relating to the administration of the narcotic substance.

(3) Where a narcotic substance is disposed of –

(a) on the instructions of a medical practitioner (not being instructions contained in a prescription issued by that medical practitioner); or

(b) on the instructions of the person who has the possession of the narcotic substance or of a person acting on that person's behalf –

there is to be inserted in the entry relating to the disposal of the narcotic substance in column (12) the name in block capitals of the medical practitioner or the person and, in column (13), his or her signature.

(4) Where any narcotic substance is acquired or disposed of, there is to be inserted in column (14) the amount of that narcotic substance held immediately after that acquisition or disposal.

6.    Provisions relating to sheets of register

Where a register comprises 2 or more sheets, those sheets are to be kept securely attached together and numbered serially.